Home Features Pricing Insights Support For Trainers

Privacy Policy

Last Updated: June 2026
Version: 3.2
Legal Entity: QBod LLC

Governing Law & Your Local Rights

QBod LLC is a Texas limited liability company. This Privacy Policy is governed by Texas law, and you agree that disputes shall be resolved in Texas state or federal courts.

Where the law of your country, province, or state grants you mandatory consumer-protection or data-protection rights that cannot be waived by agreement — including residents of Canada, Australia, New Zealand, Singapore, the EU/EEA, and the United Kingdom — those rights apply to you regardless of the governing-law and venue provisions above.

1. Introduction

QBod LLC ("QBod," "we," "us," or "our") is committed to protecting your privacy while providing personalized fitness and wellness services. This Privacy Policy explains how we collect, use, disclose, and protect your information when you use the QBod mobile application, website, and related services (collectively, the "Services").

BY USING THE SERVICES, YOU CONSENT TO THE COLLECTION, USE, AND DISCLOSURE OF YOUR INFORMATION AS DESCRIBED IN THIS PRIVACY POLICY.

This Privacy Policy operates in conjunction with the QBod Terms of Service, End User License Agreement (EULA), Medical Disclaimer, Security & Data Protection Policy, and AI Transparency Addendum. For technical security controls, see the Security & Data Protection Policy. For AI-specific data processing, see the AI Transparency Addendum.

1.1 Changes to Privacy Policy

QBod may update this Privacy Policy at any time by posting a revised version. Material changes will be communicated via in-app notification or email. Continued use of the Services after changes constitutes acceptance of the updated Privacy Policy.

Texas Data Breach Notification: In the event of a data breach affecting Texas residents, QBod will provide notification in accordance with the Texas Identity Theft Enforcement and Protection Act (Tex. Bus. & Com. Code ยง 521.053). Notification will be provided without unreasonable delay and will include the nature of the breach, types of information affected, and steps being taken to address the breach.

2. Information We Collect

Information You Provide

Automatically Collected Information

Health Connect Integration (Android)

On Android devices, QBod integrates with Google Health Connect to sync your health and fitness data. When you connect Health Connect, we may access:

This data is used to calculate your Q-Scores, provide personalized coaching, track progress, and display insights. We do not sell or share your Health Connect data with third parties for their own purposes.

Revoking Access: You can disconnect Health Connect at any time in Settings โ†’ Connected Apps. This stops future syncing but does not delete previously synced data.

3. How We Use Your Information

We use your information to:

4. Data Storage and Security

QBod implements reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, use, or disclosure. In the event of a security incident, we will take reasonable steps to investigate and remediate the issue in accordance with applicable law, including compliance with Texas Business & Commerce Code Chapter 521 regarding the security of sensitive personal information.

FTC Health Breach Notification: In the event of a breach involving your health data, we will notify affected individuals and the Federal Trade Commission in accordance with the FTC Health Breach Notification Rule (16 CFR Part 318) within 60 days of discovery. If the breach affects 500 or more individuals in a single state, we will also notify prominent media outlets in that state as required by the Rule.

5. Third-Party Services

We share data only with services essential to app functionality:

With Trainers and Coaches You Connect

QBod does not share your personal or health data with any trainer, coach, or other professional unless you choose to connect with one and accept that connection. Connecting with a trainer is entirely optional and is never required to use QBod. When you accept a trainer connection, you grant that trainer visibility into your progress data โ€” such as your workouts and activity, nutrition logs and targets, body metrics and trends, weekly check-ins and goals, and your messages with them.

QBod does NOT sell your personal data.

We never sell, rent, or trade your personal information to third parties for marketing purposes. We do not sell sensitive personal data, including health and fitness data, under any circumstances.

6. AI Processing & Data Use

AI Technology Disclosure

QBod uses Google Gemini to power our coaching features. This section explains how your data is processed when you use AI features.

Data Sent to Google Gemini

When you interact with our AI coach or use AI-powered features, we send the following information to Google Gemini for processing:

Fitness & Health Data:

Conversational Data:

Context for Personalization:

Data Protection Measures

To protect your privacy, we implement these safeguards:

Anonymization:

Contractual Protections:

Encryption:

Third-Party AI Processing Details

Google Gemini Service Information:

Why We Use Google Gemini:

Google Gemini provides natural language processing and personalization capabilities that enable:

Your AI Choices and Control

Opt-In Required:

Settings Control:

What Happens When You Disable AI:

Data Deletion Options:

AI-Specific Data Retention

Our Retention:

Google Gemini Retention:

Legal Basis for AI Processing (GDPR)

For EU residents, we process your data for AI features under these legal bases:

You can withdraw consent at any time by disabling AI features in Settings. Withdrawal does not affect the lawfulness of processing based on consent before withdrawal.

International Data Transfers

EU to US Transfers:

If you are located in the European Union, your data is transferred to the United States for AI processing. We ensure adequate protection through:

Your Rights Regarding Transfers:

Transparency and Accountability

What We Monitor:

What We Report:

Your Right to Information:

You can request detailed information about:

Contact support@qbod.fit with subject line "AI Data Inquiry"

7. Your Rights and Choices

You have the right to:

To exercise these rights, contact us at support@qbod.fit. We will respond to your data rights requests within 30 days for GDPR requests and 45 days for CCPA requests, as permitted by law. In cases requiring additional time due to complexity or volume, we will notify you and may extend the response period as allowed by applicable law.

8. California Privacy Rights (CCPA/CPRA)

California residents have the following rights under the California Consumer Privacy Act and the California Privacy Rights Act:

To submit a CCPA request, email: support@qbod.fit with subject line "CCPA Request"

9. US State Privacy Rights

QBod respects the privacy rights of all US residents. Regardless of your state of residence, QBod grants you the following rights with respect to your personal data. You do not need to live in a specific state to exercise these rights:

How to Exercise Your Rights

Email support@qbod.fit with subject line "Privacy Rights Request." We will verify your identity before processing your request. We will respond within 45 days of receiving your request. If we need additional time due to the complexity or volume of requests, we will notify you and may extend the response period by an additional 45 days.

Universal Opt-Out Signals

QBod honors Global Privacy Control (GPC) signals and other universal opt-out mechanisms. When we detect a GPC signal from your browser or device, we will treat it as a valid opt-out request for the sale of personal data and targeted advertising.

States Covered

These rights meet or exceed the requirements of privacy laws in Texas, Virginia, Colorado, Connecticut, Oregon, Montana, Delaware, Iowa, Nebraska, New Hampshire, New Jersey, Tennessee, Minnesota, Maryland, Indiana, Kentucky, Rhode Island, and other states as their laws take effect.

Sensitive Data

QBod treats all health, fitness, nutrition, and body measurement data as sensitive personal data. We obtain your affirmative consent before processing sensitive data. This consent is specific and granular, it is not buried in our general Terms of Service.

10. State-Specific Supplements

The following supplements address requirements that are unique to specific states and not fully covered by the omnibus US State Privacy Rights section above.

Texas (TDPSA)

QBod LLC is incorporated in Texas. We comply with the Texas Data Privacy and Security Act (Tex. Bus. & Com. Code Ch. 541). Texas residents have all of the rights described in Section 9 above. In addition:

Washington (MHMDA)

Washington residents have enhanced rights under the My Health My Data Act (RCW Ch. 19.373). Because QBod collects consumer health data as defined under the MHMDA, we maintain a separate Consumer Health Data Privacy Policy as required by Washington law. Please see our Consumer Health Data Privacy Policy for the full disclosure required under the MHMDA, including categories of health data collected, purposes, sources, sharing practices, and how to exercise your rights.

Nevada (Consumer Health Data Privacy Law)

Nevada residents are covered by the same Consumer Health Data Privacy Policy, including disclosures about consumer health data QBod may share with trainers and coaches they choose to connect with.

Maryland (MODPA)

QBod complies with the Maryland Online Data Privacy Act (Md. Code Ann., Com. Law § 14-4601 et seq.). In addition to the rights described in Section 9:

New Jersey (NJDPA)

New Jersey residents have all of the rights described in Section 9. In addition:

Minnesota (MCDPA)

Minnesota residents have all of the rights described in Section 9. In addition, Minnesota residents have enhanced profiling rights:

11. Data Retention

We retain your data for as long as:

You can request deletion at any time through Settings. Upon account deletion request, we will permanently delete your data within 30 days, except where retention is required by law or for legitimate business purposes (e.g., resolving disputes, enforcing agreements, complying with legal obligations). Backup copies may persist for up to 90 days before automatic deletion from backup systems.

12. Children's Privacy

QBod is not intended for users under 18 years of age. We do not knowingly collect information from children under 18. If we learn we have collected information from a child under 18, we will delete it immediately.

Age Assurance and App Store Signals

QBod is an adults-only (18+) service, and we block account creation by anyone who indicates they are under 18. Where an app store or operating system provides an age-range or parental-consent signal for your device or account (for example, under state App Store Accountability laws such as the Texas App Store Accountability Act), QBod uses that signal solely to confirm eligibility and to comply with those laws. We do not retain app store age-range or parental-consent signals beyond what is necessary for that purpose, and we never use them for marketing, profiling, or analytics.

13. Legal Basis for Processing (EU/GDPR)

For users in the European Union, we process your personal data under these legal bases:

You may withdraw consent at any time without affecting the lawfulness of processing based on consent before withdrawal.

14. Additional Rights for EU Residents

If you are located in the European Union, you have additional rights under the General Data Protection Regulation (GDPR):

Enhanced Data Subject Rights:

Supervisory Authority Contact:

You can contact your local data protection authority if you have concerns about our data processing. A list of EU supervisory authorities is available at: https://edpb.europa.eu/about-edpb/about-edpb/members_en

Exercising EU Rights:

To exercise any of these rights, contact us at: support@qbod.fit

We will respond within 30 days as required by GDPR.

14A. Privacy Rights for Canada, Australia, New Zealand & Singapore Residents

QBod makes its Services available in Canada, Australia, New Zealand, and Singapore. Residents of these countries have the data-protection rights described below, in addition to the universal rights in Section 7. We treat all health, fitness, nutrition, and body-measurement data as sensitive personal information and obtain your affirmative consent before collecting it.

Canada (PIPEDA)

We comply with the Personal Information Protection and Electronic Documents Act (PIPEDA). You may request access to, or correction of, your personal information, and you may withdraw consent at any time, subject to legal or contractual restrictions. You may raise unresolved concerns with the Office of the Privacy Commissioner of Canada. Our commercial email practices comply with Canada's Anti-Spam Legislation (CASL): we send marketing messages only with your consent and include an unsubscribe link in every message.

Australia (Privacy Act 1988 / Australian Privacy Principles)

We handle personal information in accordance with the Australian Privacy Principles (APPs) under the Privacy Act 1988 (Cth). Because health and fitness information is "sensitive information" under the Act, we collect it only with your consent and only as reasonably necessary to provide the Services. You may request access to and correction of your personal information and may complain to the Office of the Australian Information Commissioner (OAIC). Nothing in this Policy excludes, restricts, or modifies any consumer guarantee under the Australian Consumer Law.

New Zealand (Privacy Act 2020)

We handle personal information in accordance with the Information Privacy Principles under the Privacy Act 2020. You have the right to access and correct your personal information, and you may raise concerns with the Office of the Privacy Commissioner (New Zealand). We have appointed a Privacy Officer (see "Data Protection Officer" below).

Singapore (PDPA)

We comply with the Personal Data Protection Act 2012 (PDPA). We collect, use, and disclose your personal data only for purposes you have consented to or that are permitted under the PDPA, and you may withdraw consent at any time. You have the right to request access to and correction of your personal data. As required by the PDPA, QBod has appointed a Data Protection Officer (see below). Unresolved concerns may be raised with the Personal Data Protection Commission (PDPC) of Singapore.

Data Protection Officer / Privacy Officer

QBod has designated a Data Protection Officer, who also serves as our Privacy Officer for New Zealand and our appointed Data Protection Officer for Singapore under the PDPA. You may contact our Data Protection Officer about any privacy matter, including access, correction, and consent-withdrawal requests:

Data Protection Officer, QBod LLC
Email: support@qbod.fit (subject line: "Data Protection Officer")

Overseas Transfer of Your Data

If you are located in Canada, Australia, New Zealand, or Singapore, your personal data is transferred to and processed in the United States by us and our service providers. We take reasonable steps to ensure your data receives a standard of protection comparable to that required in your country — through contractual safeguards and access controls, and by collecting it with your consent. See Section 15 for further detail.

15. International Data Transfers

Data Processing Locations:

Your data may be transferred to and processed in countries outside your region, including:

Safeguards for EU Data:

For EU residents, we ensure adequate protection through:

Your Rights Regarding Transfers:

You can request information about safeguards for your data transfers by contacting support@qbod.fit

16. Cookies and Tracking Technology

Essential Cookies Only:

QBod uses only essential cookies necessary for app functionality:

Analytics and Diagnostics:

To improve app quality and stability, QBod uses third-party services for:

This data is collected automatically and includes: device type, operating system version, app version, crash logs, and anonymized usage patterns. This data is not linked to your personal identity and is used solely for troubleshooting and product improvement.

No Advertising or Cross-Site Tracking:

We do not use:

Managing Cookies:

17. Limitation of Liability

The Services are provided on an "AS IS" and "AS AVAILABLE" basis without warranties of any kind, either express or implied, to the maximum extent permitted by applicable law. To the maximum extent permitted by Texas law, QBod's total liability for any claims arising from or related to this Privacy Policy or your use of the Services shall not exceed the amount you paid to QBod in the twelve (12) months preceding the claim, or $100 USD, whichever is greater.

QBod shall not be liable for any failure or delay in performance due to circumstances beyond our reasonable control, including but not limited to: acts of God, natural disasters, infrastructure failures, internet outages, cyberattacks, or any other similar events. QBod reserves the right to modify, suspend, or discontinue any aspect of the Services at any time, with reasonable advance notice (minimum 30 days) for material changes that significantly affect your ability to use the Services.

Except as expressly stated in this Privacy Policy, QBod makes no warranties or representations about the accuracy, reliability, completeness, or timeliness of the Services, content, or data. All implied warranties, including but not limited to merchantability, fitness for a particular purpose, and non-infringement, are hereby disclaimed to the maximum extent permitted by law. This limitation of liability shall be governed by and construed in accordance with Texas law.

18. Contact Us

For questions, requests, or concerns about this Privacy Policy or your personal data:

Email: support@qbod.fit

Mailing Address: QBod LLC, 539 W. Commerce St #2754, Dallas, TX 75208

Subject Line Guidelines:

19. Acknowledgment

BY USING THE SERVICES, YOU ACKNOWLEDGE THAT: